Expense management software for service businesses
Service teams spend on travel, client meals and software, and each receipt has to land in the books. Expensify works with any card and has a good mobile app, at $5 per person, or $30/mo for six. It pushes its own card; Ramp gives free corporate cards with limits enforced at the card, but requires a US entity and bank.
Top picks for service businesses
All 12 expense management tools, ranked for service businesses
| Tool | Fit for service business | Starts at | Pricing | Users | Integrations | |
|---|---|---|---|---|---|---|
 ExpensifyExpensifyFit 85 | 85 | $5/person | Free tier | Per user | QuickBooks Online, Xero | View |
 RampRampFit 80 | 80 | $0 | Free | Unlimited | QuickBooks Online, Xero +4200+ listed | View |
 MileIQBending SpoonsFit 80 | 80 | $0 | Free tier | 1 per plan; teams priced per driver | Not looked up yet | View |
 NeatNeatFit 80 | 80 | $16.67 | Free trial | Up to 5 (the owner plus 4 shared users) | QuickBooks Online | View |
 Zoho ExpenseZohoFit 80 | 80 | $3/person | Free tier | Up to 3 free | QuickBooks Online, Xero +1 | View |
 ShoeboxedShoeboxedFit 78 | 78 | $8.08 | Paid | 3 on Starter | QuickBooks Online, Xero +2 | View |
 Sage Expense ManagementSageFit 78 | 78 | $11.99/person | Paid | 5-user minimum on Growth | QuickBooks Online, Xero | View |
 EverlanceEverlanceFit 75 | 75 | $0 | Free tier | 1 | Not looked up yet | View |
 NavanNavanFit 75 | 75 | Free up to 5 users | Free tier | 5 free on Expense | QuickBooks Online, Xero | View |
 RydooRydooFit 75 | 75 | $9/person | Free trial | 5 minimum | QuickBooks Online, Xero | View |
 BILL Spend & ExpenseBILL HoldingsFit 70 | 70 | $0 | Free | Unlimited | QuickBooks Online, Xero35+ listed | View |
 BrexBrexFit 65 | 65 | $0 | Free tier | Unlimited | QuickBooks Online, Xero +1 | View |
Expense management for service businesses: questions
Which ones have a free plan?
Of the 11 that fit service businesses best, Expensify, Ramp, MileIQ, Zoho Expense, Everlance, Navan and BILL Spend & Expense have a free plan. Check the limits on each tool page; most cap users, volume or features.
How are these ranked?
Each tool has a fit score from 0 to 100 for service businesses, based on what it is built for and who its features serve. We list tools scoring 70 or more as strong fits, then break ties by the monthly price for a team of six. Partner links never change the order. How we calculate prices.