Expense management software for agencies and studios
Agencies put software, travel and client costs on cards, so limits and receipts need to be handled before the month closes. Ramp is free, with unlimited users and limits enforced at the card. It requires a US entity and bank and ties your credit limit to your cash balance; Expensify works with any card from $5/person.
Top picks for agencies and studios
All 12 expense management tools, ranked for agencies and studios
| Tool | Fit for agency or studio | Starts at | Pricing | Users | Integrations | |
|---|---|---|---|---|---|---|
 RampRampFit 90 | 90 | $0 | Free | Unlimited | QuickBooks Online, Xero +4200+ listed | View |
 ExpensifyExpensifyFit 85 | 85 | $5/person | Free tier | Per user | QuickBooks Online, Xero | View |
 Zoho ExpenseZohoFit 82 | 82 | $3/person | Free tier | Up to 3 free | QuickBooks Online, Xero +1 | View |
 RydooRydooFit 82 | 82 | $9/person | Free trial | 5 minimum | QuickBooks Online, Xero | View |
 BrexBrexFit 80 | 80 | $0 | Free tier | Unlimited | QuickBooks Online, Xero +1 | View |
 NavanNavanFit 80 | 80 | Free up to 5 users | Free tier | 5 free on Expense | QuickBooks Online, Xero | View |
 Sage Expense ManagementSageFit 80 | 80 | $11.99/person | Paid | 5-user minimum on Growth | QuickBooks Online, Xero | View |
 BILL Spend & ExpenseBILL HoldingsFit 75 | 75 | $0 | Free | Unlimited | QuickBooks Online, Xero35+ listed | View |
 NeatNeatFit 70 | 70 | $16.67 | Free trial | Up to 5 (the owner plus 4 shared users) | QuickBooks Online | View |
 ShoeboxedShoeboxedFit 70 | 70 | $8.08 | Paid | 3 on Starter | QuickBooks Online, Xero +2 | View |
 MileIQBending SpoonsFit 55 | 55 | $0 | Free tier | 1 per plan; teams priced per driver | Not looked up yet | View |
 EverlanceEverlanceFit 45 | 45 | $0 | Free tier | 1 | Not looked up yet | View |
Expense management for agencies and studios: questions
Which ones have a free plan?
Of the 10 that fit agencies and studios best, Ramp, Expensify, Zoho Expense, Brex, Navan and BILL Spend & Expense have a free plan. Check the limits on each tool page; most cap users, volume or features.
How are these ranked?
Each tool has a fit score from 0 to 100 for agencies and studios, based on what it is built for and who its features serve. We list tools scoring 70 or more as strong fits, then break ties by the monthly price for a team of six. Partner links never change the order. How we calculate prices.