Calendly vs Planday

Two scheduling tools side by side. Prices are the starting plan a small business would pick, in USD.

Compare	CalendlyCalendly	PlandayXero
In one line	Appointment booking links for client-facing work	Shift scheduling and time tracking for hourly teams, from $2.99 a user
Starting price	From $10/person	From $2.99/person
Six-person team	$60/mo	$17.94/mo
Plans	Free for one event type; Standard $10/mo per seat	Starter $2.99 per user/mo, min. 5 users (scheduling, punch clock and kiosk app, compliance rules, basic payroll reports, 1 department, help centre and chat support); Plus $4.49 per user/mo plus a $15.00 monthly subscription fee, min. 10 users (leave and absence, revenue vs. staff costs, payroll and POS integrations, API, documents and e-signature, 10 departments, email support); Pro by quote (auto-fill schedules, custom planning KPIs and user roles, unlimited departments, call-back phone support); users are billed in bundles of 5, so 23 users are billed as 25; billed monthly or quarterly, no yearly price shown; each SMS costs extra, in-app messaging included; paid onboarding and product training ($150 an hour in the US); 30-day free trial of Plus, no credit card; no free plan; USD prices are the ones shown to US and Canada visitors
Pricing model	Free tier	Free trial
Free trial	—	30 days
Users	Per seat	Per user; at least 5 on Starter, 10 on Plus
Both connect to	No shared connections on record.
Also connects to	None in our catalog150+ listed by the vendor	QuickBooks Payroll
Team size	Just me · 2–10 people · 11–50 people	2–10 people · 11–50 people · 51–200 people
Available in	US · UK · CA · AU	US · UK · CA · AU
Phone support	Enterprise only	None listed
Live chat	Standard and up	Every plan
Support hours	Email: 24/7 · Live chat: 24/7 · Phone: Monday through Friday, 9am–5pm EST	Live chat: 7 days a week with extended hours; an English-speaking team covers evenings and weekends
Incidents posted	0 incidents posted on Calendly's status page in the 90 days to Oct 27, 2026. Status page	2 incidents posted on Xero's status page in the 90 days to Oct 27, 2026; 0 marked major or critical by Xero. Status page
Capterra score	4.7 / 5 from 4,164 reviews	Not listed
Trustpilot score	4.1 / 5 from 718 reviews	Not listed
Fit: Retail shop	20	82
Fit: Restaurant or café	10	92
Fit: Service business	92	60
Fit: Agency or studio	88	15
Fit: Trades or contractor	70	40
Fit: Online store	20	20
Why people pick it	Clients know how to use it Payments on booking	Punch clock, kiosk app and shift swaps on every plan Plus tracks staff costs against POS revenue
Where it falls short	Per-seat pricing Not a shift scheduler	5-user minimum, billed in bundles of five Leave, payroll integrations and email support need Plus
	Visit Calendly ↗	Visit Planday ↗

Six-person prices are what a team of six would pay on the published plans; "Not listed" means those plans don't cover six. How we calculate prices

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