Expensify vs Navan
Two expense management tools side by side. Prices are the starting plan a small business would pick, in USD.
Short version
Navan costs less for a six-person team.
Expensify fits retail shop, restaurant or café, service business, trades or contractor, online store.
| Compare | ExpensifyExpensify | NavanNavan |
|---|---|---|
| In one line | Receipt scanning and reimbursements that employees tolerate | Free travel booking and expenses for the first five users |
| Starting price | From $5/person | Free up to 5 users |
| Six-person team | $30/mo | $15/mo |
| Plans | Free for individuals; Collect $5/member/mo; Control custom pricing, as low as $9/active member/mo | Travel booking free up to 300 employees; Expense free for the first 5 monthly expensing users, then $15/user/mo; over 300 employees by quote |
| Pricing model | Free tier | Free tier |
| Free trial | — | — |
| Users | Per user | 5 free on Expense |
| Both connect to | QuickBooks Online, Xero | |
| Also connects to | No others on record | No others on record |
| Team size | 2–10 people · 11–50 people · 51–200 people | 2–10 people · 11–50 people |
| Available in | US · UK · CA · AU | US · UK · CA · AU |
| Phone support | Plans not stated | None listed |
| Live chat | Every plan | Every plan |
| Support hours | Live chat: 24/7 · Email: 24/7 · Phone: 24/7 · Video call: 24/7 | Live chat: 24/7 |
| Incidents posted | 5 incidents posted on Expensify's status page, which covers all Expensify products and regions, in the 90 days to Oct 27, 2026; 5 marked major or critical by Expensify. Status page | 14 incidents posted on Navan's status page, which covers all Navan products and regions, in the 90 days to Oct 27, 2026; 0 marked major or critical by Navan. Status page |
| Capterra score | 4.5 / 5 from 1,393 reviews | 4.6 / 5 from 213 reviews |
| Trustpilot score | 4.7 / 5 from 1,286 reviews | 3.3 / 5 from 490 reviews |
| Fit: Retail shop | 55 | 35 |
| Fit: Restaurant or café | 50 | 25 |
| Fit: Service business | 85 | 75 |
| Fit: Agency or studio | 85 | 80 |
| Fit: Trades or contractor | 80 | 50 |
| Fit: Online store | 60 | 45 |
| Why people pick it |
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| Where it falls short |
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| Visit Expensify | Visit Navan | |
Six-person prices are what a team of six would pay on the published plans; "Not listed" means those plans don't cover six. How we calculate prices
Navan: partner link. We may earn a commission; it never affects rankings.
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